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TRELLO HOW TO: Using Trello Labels To Maximise Your Time

Updated: Apr 6

Are you ready to maximise your time and productivity with Trello?

Labels are a powerful feature that can help you get more out of your Trello boards. In this blog post, we'll explore five different ways to use Trello labels to streamline your workflow and boost your business's efficiency.


1. Assign Trello Labels to Individuals or Teams

Collaboration is key, and Trello labels can make it easier to know who's responsible for what. By assigning labels to specific team members or departments, you can quickly identify tasks and ownership. For example, you can label cards with team members' names or project leads, ensuring everyone is on the same page.


2. Implement a Trello Traffic Light System

Managing the progress of tasks is crucial. Consider using a traffic light system with labels. Label your cards as "In Process," "To Do," or "Complete." This provides a visual cue about where tasks stand, making it easy to prioritize and track progress across your board.


3. Code by the Length of Tasks

Time management can be a challenge, but Trello labels can help. Create labels based on the estimated time required for each task, such as "0-20 minutes," "20-40 minutes," "40-60 minutes," or "1 hour+". This allows you to quickly identify tasks that fit your available time slots and make efficient use of your day.


4. Differentiate Categories of Work

For a more organized workflow, use labels to categorize tasks by different departments or project types. Whether it's marketing, operations, finance, or sales, assigning labels to cards helps you track how much time you spend on each category, enabling better resource allocation.


5. Highlight Priority Tasks

Prioritization is essential to meet deadlines and accomplish important goals. Utilize labels to indicate task priorities, such as "Urgent," "Non-urgent," "Long-term," or "Has Set Date." This ensures that you focus on what needs immediate attention and avoid spending unnecessary time on less urgent tasks.


Trello labels are a versatile tool that can significantly enhance your project management and task organization. By implementing these five strategies, you can unlock the full potential of Trello labels and supercharge your productivity.


Have more questions or need further guidance on using Trello effectively? Leave your questions in the comments, and I'll address them in future videos.

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