A Day in the Life of AI-Powered Recruitment Within Bullhorn

Let’s imagine two very different scenarios: one that makes use of AI-powered tools within Bullhorn, and one that doesn’t. 

AI Infused Across the Recruitment Workflow 

When Emma from Recruiters4U logged into her Bullhorn dashboard this morning, she was greeted with a ranked list of top candidates that were likely to be successfully placed for a role, which came in from a client overnight. Great start to the day! 

By mid-morning, she moved onto screening candidates. AI did the prescreening, meaning Emma only called the top candidates. Because of AI, all of the candidates were looked at (instead of a mere handful). What Emma found most useful was the insights that came up beyond what the candidates put on their CVs.  

After lunch, Emma presented candidates to clients. CVs were formatted and sent through useful formatting tools. These were automatically tailored using machine learning recruitment models aligned to client tastes, meaning she had time to eat her delicious lunch from Farmer J in peace. 

Desk insights showed that Emma needed 5 CVs sent for that job, meaning she needed 1 more CV. So a mailshot was automatically sent to fulfil the outstanding CV requirement. 

In late afternoon, it was time to move onto various admin and candidate engagement tasks. Thanks to Bullhorn’s AI features, Emma’s candidates could self-schedule meetings and receive personalised check-ins. Her clients were also receiving the right emails at the right time, completely automated. 

What did this all mean? More placements, a better candidate experience, and increased fill rates. 

This isn’t just a dream. It’s true recruitment workflow automation, powering every stage of Emma’s day. And it’s only scratching the surface of what Bullhorn can do thanks to its advancements in AI recruitment software. 

Now let’s contrast that with an agency lacking in AI innovation. 

Manual Processes Across the Recruitment Workflow 

James from Acme Hire logged into his ATS when he got into the office. He had a dozen fresh emails all about a new role that came in from a client overnight. He hadn’t yet closed off a job from yesterday, so he was already on the back foot. 

His first task was to create a Boolean search string and sort through 138 responses to the new job ad. James hadn’t considered one key demographic for this role, and as he was short on time, drew up a long list of candidates that roughly fit what he was looking for. 

When it came to screening, he then had to manually sift through a few of these based on the brief CV overviews some of his candidates had written. 

Having worked through lunch, James had to manually format CVs through the crumbs on his keyboard in order to pitch candidates to clients. They had CV formatting software, but the process was still quite manual. 

By late afternoon, James was running drastically behind. While dialling individual candidates to check how they were doing, he was composing one-off emails to other candidates and his clients.  In his haste, he forgot to touch base with a candidate who had already waited an extra day to hear about a role he’d applied for. 

These two scenarios couldn’t be more different, and yet more than half of agencies haven’t made up their minds on AI. In fact, 56% of recruiters are still evaluating how to best apply it in their workflows.

Which scenario would your agency rather be facing?

Bullhorn AI Features That Make Your Life Easier 

AI is now embedded into every aspect of the job lifecycle. Your workflows benefit from an assistant that helps source, screen and submit the best candidates for you. No need to get lost in Boolean searches or spill that meal deal down your favourite outfit whilst working through your lunch again. 

Automatically Find the Best Talent 

Your Bullhorn AI assistant is there to automatically find the best candidates for a particular job. Cut down search times by immediately identifying candidates that are already in your database. And once they’re found, they’re ranked on suitability based on data within their CV and candidate profile. 

AI overviews can quickly summarise profiles and help recruiters evaluate candidates more effectively, regardless of their experience. Save valuable time through insights gathered from overviews and job descriptions. 

Pitch The Right Candidates for Job Roles 

Instead of summarising a candidate’s profile and crafting it into a decent pitch for your client yourself, generate an AI message to your client based on the skills found in their CV. You can then adjust the formatting and tone for SMS, email and update any information that you want to also include. 

Email and SMS messages can be automatically generated for you throughout the workflow. Pre-selected or custom prompts can work for both candidates and clients, whether that’s a rejection email, a check-in message or a candidate pitch to a client. 

When it comes to screening, your AI assistant uses natural language processing to craft spot-on screening questions. This thorough step makes it easier to weed out those who don’t quite match the client’s brief. 

The Main Benefits of AI Within Bullhorn 

Bullhorn has a massive database to train its AI and machine learning capabilities from. Every interaction that takes place refines their model and understanding of what a “successful placement” looks like. So forecasts get more accurate as your team experiments with different outreach tactics. 

Bullhorn’s AI assistant is a large language model, much like ChatGPT, but built within the confines of the Bullhorn ecosystem. You can ask it for clarity on anything or get it to perform various tasks for you. You don’t need a Masters in data science to uncover the story behind what’s going on. Just type a question and receive clear output. 

AI overviews are extremely useful within Analytics. You might not get tripped up by a looming deadline, but a small anomaly instead. Fewer interviews for a key client or large numbers of candidates ghosting at offer stage. The moment things start to look awry, you’ll be informed so you can correct the course and avert disaster. 

In essence, you’ve got the following options: 

• Save time 

• Uncover hidden gems 

• Scale with your ambitions 

If you’ve ever sprinted towards a tight deadline only to realise that your best candidate was preparing to leave the market, or if you’ve watched a valued client drift away because you missed an early warning sign, you know the cost of flying blind. 

Bullhorn AI is built to flag these warning signs and serve as your assistant throughout the entire recruitment process. Elevate your workflow with higher placements, happier clients and a steadier revenue stream. Its new flagship AI tool, Amplify, also lets you scale without having to hire new staff. 

Ready to make your days more like Emma’s and less like James’s? 

Get in touch with the RE:STACK team to find out how we can work with you to automate your processes with a true AI recruitment assistant.